Request a proposal In the field. In the documents. On the record.Project completion
Review of physical completion, outstanding work, final balances, retainage, approvals, and closeout documents before the last advance or transition to operations.
Request a proposalIn plain terms
Closeout review distinguishes physical completion, contractual completion, occupancy authorization, and lender release conditions. These milestones can occur at different times and require different evidence.
Scope, requirements & reporting
Compare the remaining work with the punch list and prior findings. Record incomplete areas, corrective items, and access limitations. A building that is occupied may still have construction obligations outstanding.
Review the requested closeout package: final payment application, outstanding changes, retainage, lien documentation, testing, warranties, operating manuals, and available occupancy approvals. Identify missing evidence and the party responsible for obtaining it.
Decisions supported
Is the project substantially or finally complete for the intended funding decision?
What physical or administrative items remain outstanding?
Are final balances, retainage, and unresolved changes clearly accounted for?
What post-closing or operational follow-up remains?
Typical scope
The final scope follows the property, transaction, program, client requirements, and information available. Typical elements include:
Process
Confirm the property or project, intended use, reliance parties, schedule, available information, and required deliverable.
Review the documents, identify gaps, and coordinate the people and access needed to complete the scope.
Perform the observations, analysis, interviews, and specialist coordination called for by the assignment.
Separate material findings from background information and state the basis, limitations, open items, and follow-up clearly.
Common assignments
Independent documentation supporting final funding and retainage decisions.
A coordinated completion record for the construction-to-permanent transition.
Clear identification of remaining work and documentation as the property moves into occupancy or operations.
Frequently asked
No. It addresses the authority’s occupancy requirements. Contract punch work, financial reconciliation, warranties, or lender conditions may remain.
KOW reports findings and recommendations within the engagement. The party authorized under the contracts and financing documents decides whether to release funds.
Yes. Identify which repairs need re-observation and which may be documented through other acceptable evidence. Do not mark a prior finding resolved without support.
Punch-list work, final approvals, warranties, lien documentation, unresolved changes, retainage, testing, and other closeout items may remain even after the building is substantially complete.
KOW can document physical status, remaining work, funding considerations, and available closeout information for the parties evaluating the construction-to-permanent transition.
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Tell us what you’re working on. Our team will help define the right scope and get a proposal moving.
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